Who has the laptop? Who is on leave?
Registers live in separate files that only one person really knows.
A presentation in five acts
One system for people, documents and internal processes.
PDVS brings the employee journey, requests, approvals, document control, purchasing and everyday administrative tasks into one platform. Fewer Excel files and e-mail chains – more clarity, faster decisions and a full audit trail.
TP
Hello, Tomas!
Production manager — Production · 2026-09-04
EmployeeManagerHR
Waiting for your approval
4review requests →Working today
18of 24 employeesScheduled to work tomorrow
21per the work scheduleNew tasks
3open and in progress →Latest tasks
3Prepare the probation reviewGintarė Urbonaitė · due 2026-09-08In progress
Acknowledge document KVS-PR-014Tomas Petraitis · due 2026-09-12Open
Accept asset: laptop NB-221Rasa Kazlauskienė · due 2026-09-05Overdue
One approval windowRequests, documents and purchases in a single queue.
Every decision has a historyWho, when and on what grounds – visible later, too.
Self-service for employeesA request is submitted and tracked without e-mails.
- Candidate
- Request
- Approval
- Document
- Purchase
- Asset
- Audit
Prologue · Before
When processes are scattered, most time is lost not on the work itself – but on searching, aligning and reminding.
The request is in one e-mail, the answer in another.
The status is clear only to whoever read the whole thread.
Procedure_v3_FINAL_new.docx
Nobody knows which revision was reviewed and which one is in force today.
Who has to approve? Did they already?
The decision was made verbally, and there is no trace.
PDVS moves these processes into one managed flow: the employee submits, the manager approves, the responsible department sees it, and the company keeps the history and the audit trail.
Act I · The journey
From candidate to employee – and beyond.
Recruitment, interviews, the job offer, hiring documents, leave and other requests, probation and annual reviews, changes to the employment relationship and its termination. Information moves with the process instead of staying in separate files and e-mails.
- AI reads the CV – nobody retypes itContacts, experience, skills and languages are extracted from PDF or DOCX. AI is a tool here, not the point.
- Interviews with a Teams invitation from OutlookThe meeting is created straight from the pipeline board and invitations go out automatically.
- Offer accepted – employee createdThe employment contract draft appears without entering the data a second time.
New3
Jonas PetraitisDuomenų analitikas (-ė)★★★★★2026-09-02Invite
Eglė VaitkutėDuomenų analitikas (-ė)★★★★★2026-09-03
Scheduling a meeting2
Mantas JankauskasDuomenų analitikas (-ė)★★★★★2026-09-01
Interview2
Gintarė Urbonaitė#2Duomenų analitikas (-ė)★★★★★2026-08-28
Offer1
Karolis ŠimkusDuomenų analitikas (-ė)★★★★★2026-08-25
AI details (from the CV)
Gintarė Urbonaitė · CV.pdf- 01CandidateKanban stages, AI CV parsing, interviews
- 02OfferGenerated, reviewed, sent as PDF
- 03HiringEmployee record, contract, onboarding form
- 04Requests and documentsLeave, remote work, certificates, assets
- 05ReviewProbation period, annual performance review
- 06ChangesRole changes, contract amendments, termination
Act II · The decision
For managers – one window for every decision.
PDVS gathers approvals from different processes in one place. The manager sees what is waiting for their decision, and the system itself routes the task to the next approver and informs the people responsible.
- One request. A clear status. A traceable decision.The employee sees where their request is – without extra e-mails or reminders.
- A chain that follows your rulesDeputy, manager, HR, director – the order depends on the process and the amount.
- Kiosk mode for the shop floor and warehouseOn-site staff submit requests from an allowed terminal or IP address.
Found: 4 awaiting approval
| Employee | Request type | From | Until | Days | Status | Actions |
|---|---|---|---|---|---|---|
| Eglė Vaitkutė | Vacation | 2026-09-15 | 2026-09-19 | 5 | Waiting for your approval | |
| Mantas Jankauskas | Purchase requisition | 2026-09-04 | — | — | Waiting for your approval | |
| Karolis Šimkus | Remote work | 2026-09-22 | 2026-09-26 | 5 | Waiting for your approval | |
| Gintarė Urbonaitė | Business trip order | 2026-10-06 | 2026-10-08 | 3 | Approved by you |
‹12›
Act III · The document
A document is more than a file. It has a version, an owner and a history.
Manage document codes, versions and revisions, review, PDF annotations, approval, publishing, validity dates and employee acknowledgement. The history stays traceable, and access follows the organisation's structure and responsibilities.
- A frozen review copyThe reviewer looks at a specific DOCX/PDF copy – a later revision cannot silently change what has already been reviewed.
- Official versions and internal revisionsV1, V2 – what is in force. R1, R2 – what is being drafted. A draft is never confused with an approved document.
- Acknowledgement campaigns and the QMS registerThe recipient list is fixed when the campaign starts; acknowledgement sheets can be exported for audits.
Document management/Procedures/KVS-PR-014
PDF
Purchasing procedureValid
Document code: KVS-PR-014
✓Review
✓In approval
✓Registered
4Valid
Versions
| Version | Revision | Status | Author | Updated |
|---|---|---|---|---|
| V2 | R4 | Valid | Aistė Kairytė | 2026-06-15 09:44 |
| V1 | R3 | Superseded by a new version | Aistė Kairytė | 2025-04-02 11:20 |
| V3 | R2 | In review | Aistė Kairytė | 2026-09-01 08:12 |
Document acknowledgement
38 / 44Acknowledged86%
Act IV · The purchase
Purchase need, approval and supplier offer – in one process.
An employee submits a purchase request, the system applies the approval logic set for the amount and responsibilities, and the purchasing team collects commercial offers, sends RFQs to suppliers and manages the supplier register and evaluation.
- Approvals by amountThe cumulative chain changes with the purchase amount and company rules – no manual forwarding.
- RFQs from OutlookThe request goes to the supplier from the user's Microsoft 365 mailbox; AI can help draft the e-mail.
- Who initiated, who approved, what was chosenOffers are compared and the winner is recorded in the same entry – together with the supplier rating.
PR-2026-0187
Awaiting approvalPurchase type
Direct purchase
Category
IT equipment
Supplier
UAB „Tiekėjas A“
Amount (excl. VAT)
7 800.00 €
Investment
Yes
Submitted by
Mantas Jankauskas
Line items
| Description | Quantity | Unit | Price | Amount |
|---|---|---|---|---|
| Laptop 14" | 6.000 | pcs. | 1 190.00 € | 7 140.00 € |
| Dock and power supply | 6.000 | pcs. | 110.00 € | 660.00 € |
| Total (excl. VAT): | 7 800.00 € | |||
Approval chain
| Tier | Approver | Decision | Approved by | Date |
|---|---|---|---|---|
| Direct manager (initial) | Approved | Tomas Petraitis | 2026-09-02 09:14 | |
| 1 | Category owner | Approved | Rasa Kazlauskienė | 2026-09-03 14:02 |
| 2 | Finance director | Pending | — | — |
| 3 | Director | Pending | — | — |
Act V · The foundation
Sensitive HR data needs more than a password.
Two-factor authentication, role- and object-based permissions, an audit log, sign-in history, IP control, login attempt limits and encryption of sensitive employee data help control access and traceability.
- Least privilege by designAccess is granted not just per page, but per specific employee, document or process.
- Encrypted sensitive fieldsPersonal ID number, address, salary, IBAN and integration credentials are stored encrypted.
- Incidents can be investigatedWho, when, from which device and IP – every action has a record.
Actions in total128 402
Active today36
Changes this month1 254
Prisijungimas/login/2026-09-04 08:12:31
RKRasa Kazlauskienė2FA TOTP · successful sign-in · IP 10.0.4.17 · Edge / Windows
Redagavimas/employees/412/2026-09-04 08:15:02
RKRasa KazlauskienėEmployee record D-0412
address: •••••••• → ••••••••••• (encrypted)
Patvirtinimas/managed-documents/482/2026-09-04 08:31:10
TPTomas PetraitisKVS-PR-014 R3 · Quality manager
Atsijungimas/logout/2026-09-04 09:02:55
MJMantas Jankauskassession ended · IP 10.0.4.31
‹123›
Solutions · Module overview
One core – for different company processes.
People management, candidates, employee self-service, employment documents, DMS/QMS, purchasing, suppliers, assets, work schedules, attendance, tasks, reviews and internal news work as one ecosystem – on the same organisational structure and the same permissions.
M-01
People management
Employee profiles, structure, absences, balances, deadlines and the HR overview.
Read more → M-02Recruitment and hiring
Candidate pipeline, AI CV parsing, Teams interviews, job offers, conversion to employee.
Read more → M-03Employee self-service
Leave, remote work, standard and flexible requests, kiosk mode.
Read more → M-04Employment documents
Contracts, amendments, terminations, approval chains, Dokobit e-signature.
Read more → M-05DMS / QMS
Codes, versions, revisions, review, annotations, register, acknowledgement, multi-company scope.
Read more → M-06Purchasing and suppliers
Requests, limits by amount, offers, RFQs, supplier register and evaluation.
Read more → M-07Asset management
Assignment, handover, return, write-off, PDF deeds, “My assets”.
Read more → M-08Performance management
Onboarding, tasks, reminders and escalation, probation period, annual review.
Read more →Also: work schedules and attendance (BioStar 2, Worksober), internal news, integrations and security.All solutions in a demo →
The cast · Who it's for
Every role sees its own part of the process – and the same history.
For HR
Less manual administration. More time for people.
Unified employee data, absences, HR deadlines, recruitment, employment documents, onboarding, probation and annual reviews.
For managers
Everything you need to approve, in one place – with context and history.
One approval centre, team absences, tasks, probation and annual reviews, purchasing decisions.
For employees
Submit a request and see where it is – without extra e-mails.
Leave, remote work, requests, “My assets”, documents, tasks, self-service and kiosk.
For quality / DMS
A controlled document from revision to acknowledgement.
Versions, revisions, frozen review copies, annotations, approvals, register, acknowledgement, QMS matrix.
For finance and purchasing
A clear purchasing decision path and a traceable history.
Purchase requests, amount limits, commercial offers, supplier evaluation, tax-allowance requests, salary data by permission.
For IT and security
A centralised access and audit model for sensitive processes.
2FA, roles, object access, audits, sign-in monitoring, IP control, encryption and integration configuration.
Integrations · Tools you already use
PDVS connects to the tools your company already uses.
Integrations cut double data entry and let actions happen where they naturally belong – in Outlook, Teams, e-signature, payroll, access control or other systems.
Microsoft 365Graph · Outlook · Teams
Teams interviews and Outlook invitations from recruitment; purchasing RFQs from the user's mailbox.
DokobitE-signature
Electronic signing of employment documents; the status flows back into PDVS.
Vikarina · RivilėPayroll
Employees and approved absences passed to the Vikarina or Rivilė payroll system.
BioStar 2Access · attendance
Access and biometric events synchronised with attendance data.
WorksoberSobriety checks
Check results synchronised with employee records.
OpenAI / Azure OpenAICV parsing
Candidate CVs turned into structured data; AI helps draft RFQ text.
SMTPNotifications
System notifications, OTP and approval e-mails in your company's visual style.
Your system?API · Webhook
OAuth, REST and webhook details live in the documentation and the implementation proposal, not on the first screen.
PDVS at the centre – your systems around it.
One business sentence per integration: what it is for. Technical settings stay in the documentation and the implementation proposal.
About PDVS
Built around real company processes, not just a list of features.
The goal of PDVS is to bring recurring HR, document and administrative processes into one managed platform. The system spans different employee roles and several process areas, so implementation starts from the real organisational structure, responsibilities and approval rules.
- Modular scope: start with the one process that matters most and grow from there.
- Single-company or group context – documents and permissions follow the structure.
- Implementation starts with your organisational structure, responsibilities and approval rules, not a feature list.