Who has the equipment, who handed it over and when it came back – without a separate Excel register.
Short-term and long-term assets are managed through assignment, handover, return and write-off processes. Every important step has approvals and a generated PDF deed, and the employee sees the items assigned to them.
Assets assigned to me
Analytics department · D-0412Key functions and business benefits
An asset assigned to an employee has a formal, traceable handover history.
- 01Asset assignmentRecords who received the asset, the quantity, category and responsible department.
- 02Handover to an employeeClear responsibilities between the person issuing the asset, the employee and the manager – with acceptance confirmation.
- 03Handover to another employeeThe asset's history is not lost when the responsible person, role or workplace changes.
- 04Return and write-offThe asset's lifecycle stage is formally closed; a write-off may require a manager's or director's decision.
- 05PDF deedsThe document is generated from the process event – less manual filling and signing of deeds.
- 06“My assets”The employee sees the items assigned to them, the deeds and pending acceptances in self-service.
The flow
Every handover – with responsibilities and a deed.
- 01AssignmentCategory, quantity, responsible department
- 02HandoverIssued → employee accepts → manager approves → PDF deed
- 03Transfer / returnThe history travels with the asset, not the person
- 04Write-offManager's or director's decision, the history is closed
NV-004128Assigned
| Act No. | Employee | Manager | Quantity | Status | Confirmations |
|---|---|---|---|---|---|
| PA-2026-0042 | Justina Balčiūnė | Tomas Petraitis | 1 | Active | Empl.: ✔ 2026-09-01 09:32 Mgr.: ✔ 2026-09-01 10:05 |
| PA-2026-0061 | Marius Vaitkus | Tomas Petraitis | 1 | Awaiting employee confirmation | Empl.: — Mgr.: — |
| Act No. | Created | Employee | Reason | Status |
|---|---|---|---|---|
| GA-2026-0018 | 2026-08-20 14:12 | Ernestas Šimkus | Termination of employment | Approved |
| Act No. | Created | Reason | Status | Confirmations |
|---|---|---|---|---|
| NA-2026-0007 | 2026-09-03 11:05 | Unrepairable failure after the warranty period | Awaiting director's confirmation | Mgr.: ✔ · Dir.: — |
Employee: Justina Balčiūnė (Data analyst, Analytics department)
Direct manager: Tomas Petraitis
| Identification No. | Description | Unit | Quantity | Price (EUR) | Total (EUR) |
|---|---|---|---|---|---|
| NV-004128 | Dell Latitude 5450 laptop | pcs | 1 | 1190.00 | 1190.00 |
By this act the employee confirms receipt of the short-term asset listed below and undertakes to use it for its intended purpose, to keep it safe and to return it on first request or upon termination of employment.
(signature)
Justina Balčiūnė
(name, surname)
Confirmed
2026-09-01
(signature)
Tomas Petraitis
(name, surname)
Confirmed
2026-09-01
The point
Assets are naturally tied to the employee lifecycle: hiring, a change of role or workplace, departure. That is why they are part of the shared PDVS ecosystem, not yet another separate register.
Related solutions
People management
Employee profiles, structure, absences, balances, deadlines and the HR overview.
Read more → M-03Employee self-service
Leave, remote work, standard and flexible requests, kiosk mode.
Read more → M-06Purchasing and suppliers
Requests, limits by amount, offers, RFQs, supplier register and evaluation.
Read more →