HomeSolutionsEmployment documents
An employment document – from draft to signature, with a clear status at every step.
HR prepares the employment contract, amendment or termination document from a template, the document passes through the set approval chain and is signed electronically via Dokobit or completed by uploading a signed PDF.
Main details
Employee
Eglė Vaitkutė
Type
Open-ended
Start
2026-09-15
End
—
Probation until
2026-12-14
Position
Data analyst
Department
Finance department
Workplace
Vilnius, Ozo g. 12 (hybrid)
Salary
1 250.00 €/mo
FTE
1.00
Approval sequenceAdd an approver
| # | Approver | Role | Status | Date |
|---|---|---|---|---|
| 1 | Rasa Kazlauskienė | hr_lead | Approved | 2026-09-02 |
| 2 | Tomas Petraitis | manager | Approved | 2026-09-03 |
| 3 | Karolis Šimkus | director | Approved | 2026-09-04 |
SignaturesDokobit
| Role | Signer | Status | Date | File |
|---|---|---|---|---|
| Employee | Eglė Vaitkutė | Awaiting signature | — | — |
| Manager | Karolis Šimkus | Awaiting signature | — | — |
History
| Time | User | Action |
|---|---|---|
| 2026-09-04 14:22 | Karolis Šimkus | Approved · sent for signing |
| 2026-09-03 10:41 | Tomas Petraitis | Approved in the approval sequence |
| 2026-09-02 09:15 | Rasa Kazlauskienė | Submitted for approval · PDF generated |
Key functions and business benefits
A managed contract, amendment and termination process – with approvals and e-signature.
- 01DOCX templatesDocuments are generated from standardised templates with data from the employee record – less manual copying and fewer errors.
- 02Configurable approvalsThe document moves through the required decision-makers according to your process: HR, manager, director.
- 03Status managementDraft, submitted, approved, being signed, signed or cancelled – a clear path for everyone involved.
- 04Dokobit integrationElectronic signing becomes part of the same process; the status returns to PDVS, no separate tracking sheet needed.
- 05Manual PDF pathIf e-signature is not used, an already signed document is uploaded – and stays in the same history.
The flow
From template to signature – without a separate tracking sheet.
- 01Draft from templateData from the employee record, DOCX template
- 02Approval chainHR → manager → director, according to company rules
- 03SigningDokobit e-signature or an uploaded signed PDF
- 04SignedThe status returns to PDVS, the document is locked
- 05In the employee recordContract, amendments and termination – one history
The point
Not “it generates DOCX”. A standardised path for a legal and HR document that cuts manual coordination between HR, managers and the employee – and leaves a traceable history.
Related solutions
M-01
People management
Employee profiles, structure, absences, balances, deadlines and the HR overview.
Read more → M-05DMS / QMS
Codes, versions, revisions, review, annotations, register, acknowledgement, multi-company scope.
Read more → M-03Employee self-service
Leave, remote work, standard and flexible requests, kiosk mode.
Read more →