Not just a file store. A managed document lifecycle.
The PDVS DMS/QMS module manages the document code, official versions and internal revisions, review, comments, approval, registration, publishing, validity and employee acknowledgement. Every decision leaves a traceable history.
Document managementRulesKVS-PR-014
PDF
Purchasing procedureValid
Document code: KVS-PR-014
Applies toTo the whole group of companiesTagsISO 9001Purchasing
✓Review
✓Approval
✓Registered
✓In force
Create a new versionThe version in force stays active until the new one is approved.Print copyA PDF stamped “UNCONTROLLED COPY” – the register no longer tracks it.
Key functions and business benefits
For policies, procedures, instructions and quality documentation.
- 01Permanent document codeThe document keeps its identity across all versions and revisions – links and the register never go stale.
- 02Versions and revisionsOfficial V1, V2 and internal R1, R2 revisions separate the draft from the approved version.
- 03Frozen review copyThe reviewer looks at a specific DOCX/PDF copy; a later revision cannot silently change what has already been reviewed.
- 04PDF annotations and commentsComments stay linked to the review context and the specific revision of the document.
- 05Approval auditThe decision, time, user, IP, browser and the file checksum are recorded.
- 06Registration and publishingAfter approval the document becomes official and is managed by validity and review dates.
- 07Acknowledgement campaignsYou define the employees who must acknowledge; the recipient list is fixed when the campaign starts.
- 08QMS matrix and registerCentralised information about controlled documents and metadata; acknowledgement sheets can be exported for audits.
- 09Multi-company scopeDocuments are managed in the context of one company or a group of companies – with matching permissions.
The flow
The document lifecycle – from code to acknowledgement.
- 01CodePermanent identity, owner, type
- 02RevisionInternal R1, R2… – drafting and comments
- 03ReviewFrozen copy, PDF annotations, comments
- 04ApprovalDecision with time, user, IP and checksum
- 05Register and publishingOfficial version V, validity and review dates
- 06AcknowledgementCampaign, fixed recipient list, exportable sheets
Document managementInstructionsKVS-IN-031
Document previewv2 · R2 · review round 2 · 12 p. · SHA-256 7f3a91c4e8b0d572…
34 / 12
Comments in the documentSelect text in the PDF or reply in the threadAll
MJMantas Jankauskas09-02 11:14Open
Clause 3.2 – clarify the purchasing limits and align them with the Finance department rules.
psl. 4 · „…kai pirkimo vertė viršija 5 000 €…“
RKRasa Kazlauskienė09-01 16:40Resolved
Clause 5 – shorten the deadline from 10 to 7 working days.
Fixed in revision R2.
TPTomas Petraitis09-04 09:22Open
Clause 2.1 – name the responsible unit by its name, not by a job title.
Review process
KVS-IN-031 · v2 · R2Reviewers
Rasa Kazlauskienė · by 2026-09-08Approved
Mantas Jankauskas · by 2026-09-08Changes requested
Tomas Petraitis · by 2026-09-11Pending
Read the whole document, mark your comments and only then submit the final decision.
A general comment, if you did not mark the text in the documentComments already marked in the document…
Document managementA central document register for the whole group of companies
Search by title, code, owner, folder or tag…
Categories and folders
All documents128General management docs.
Policies12Rules34Procedures28Safety and quality
Instructions41Forms13Tags
Documents(128)
| Document title | Category | Owner | Version | Status | Date |
|---|---|---|---|---|---|
| PDFPurchasing procedure KVS-PR-014 | Rules | AKAistė Kairytė Quality manager | v2 | Valid | 2026-06-15 valid until 2027-06-15 |
| PDFQuality policy KVS-PO-002 | Policies | AKAistė Kairytė Quality manager | v4 | Valid | 2026-01-12 valid until 2027-01-11 |
| PDFOccupational safety and health instruction KVS-IN-031 | Instructions | MJMantas Jankauskas Safety specialist | v2 | In review | 2026-09-01 review round 2 |
| PDFAsset handover rules KVS-PR-019 | Rules | RKRasa Kazlauskienė HR manager | v1 | Drafting | 2026-08-27 not submitted for review |
| PDFSupplier evaluation procedure KVS-PR-023 | Procedures | KŠKarolis Šimkus Head of purchasing | v3 | Approved | 2026-08-19 being registered |
| PDFNonconformity management rules KVS-PR-008 | Rules | GUGintarė Urbonaitė Quality specialist | v1 | Valid | 2026-05-04 valid until 2027-05-03 |
1–6 of 128‹123›
All documents128visible to you
In force96active
Drafted / being approved19in progress
No longer valid13superseded
The point
Audit, versions, acknowledgement and a controlled review copy – far stronger than the generic phrase “document management”. For quality and leadership this is a separate, tangible value.
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